Secrets to Creating Lasting Prosperity
Yes! You Can Thrive In Any Economy!
The Green Team is a group of Executive Leaders within The Local Applause Network. These amazing 9 people; Margie, Terri, Pam, Lisa, Kaye, Paula, Kelly, Sheryl & Freddie all are participaing in a group project which will incorporate an event.
FOR LIST OF PHONE NUMBERS, Emails - click on THE GREEN TEAM TO THE RIGHT OF THIS POSTING
Event Title:
Secrets to Creating Lasting Prosperity
Yes! You Can Thrive In Any Economy!
Event Date: 8/8/08 at 8:08 P.M
Time: 8:08 P.M.
Where: Location to be announced
Purpose: To Inspire Prosperity, Growth and Knowledge for the public at large.
Looking for theater - 400 - 600 seats available - can increase sponsors if seating auditorium has lesser seats available.
400 tickets at $20.00 = $8000 - $340 (17 tickets) for Sponsor Packages
Rough Guess - $1000 for facility:
Need Sponsors: Suggested Prices as budget is still in works..
Silver – $500 (unlimited - depending on space available at facility)
Recognition on TLAN website
Name on program
2 Free Tickets
Table at event
Gold - $1000 (3)
Recognition on TLAN website
Name on program
5 Free Tickets
Table at Event
Platinum – $2000 (ONE)
Recognition on TLAN website
Name on program
Name on all advertising, including all press releases – “brought to you by … (sponsor’s name)
Exclusivity
10 Free tickets
Logo on Announcment Information in Natural Awakenings
Table at Event
Introduction as main sponsor at event on stage
Logo - Using stairs &/or green ribbon —as we are growing and do different levels - Green = Money, Propserity, Enviroment: GREEN UP YOUR LIFE
June 18th, 2008 at 10:49 pm
Green Team,
Simply post your updates my clicking on the comment section below. That way everyone will be able to keep up with the latest changes.
June 19th, 2008 at 7:28 am
Meeting on June 18th, 2008
Ideas for locations:
Prime Osborn
UNF
Atlantic Theater
Jax Theater in San Marco
Marcoan Shrine
FCCJ
Other notes:
Possible Sound Man - Kaye’s Husband, Kelly’s friend
Need to set up call tree
Calls scheuduled for Fridays at NOON and Wednesdays at 9:00 P.M. until major details are completed
Call in Number: 218-936-7979 Access Code: 726789#
Talked of Infinity Logo - Pam sent sample, Sheryl working on idea
Keep ideas flowing……..
June 19th, 2008 at 9:44 am
Hi Green Team,
I think this will be a great way to keep in touch. I’m not real familiar with Jacksonville and places to have the event. I noticed on the list that was sent yesterday that it listed lots of hotels. IMO having it at a hotel would cheapen the feel, so I’m glad not to see any listed above as possibilities. I will try to be on the call at noon tomorrow. Talk to everyone then.
June 19th, 2008 at 10:10 am
I was thinking a more flowing ribbony looking green infiniti symbol. ?? Still hard at work on the locations. No worries.
June 19th, 2008 at 3:50 pm
spoke to Florida theatre today. They seat 1,000 downstairs with handicap capability. They will provide us full use of their lobbies to decorate, etc, lighting, and souns system, and crew to work it. They will aslo provide bartenders and a cash bar for only$2700.00 she said!
ok, still looking. I signed up on a website that will find a venue based on the info I enter. It then gets sent to everyone who meets the criteria, and they contact us. I thought this might be a faster way of getting a venue rather than trying to call everyone in Jax. Also, I thought the call Friday was at 1, but now it is noon, and I will not be back in time for noon. Sorry.
June 19th, 2008 at 4:33 pm
Hi - I talked with Jax Theater in San Marco - the cost for 311 seats is $900, still waiting to hear about other details and it MIGHT be available. It would be a beautiful location. I left a message for Jeff 904-396-4425.
Whoo hoo…great progress…we set the meeting for phone time tomorrow at 12:00 P.M due to getting everyone on thier lunch break. Lisa can’t make it, but we will fill you in…Let’s start a call tree…Remember if you look to the right of this column you will find THE GREEN TEAM - all leaders, names, numbers and emails.
The Green Team Conference Call:
June 20th, 2008 - 12:00 P.M. 218-936-7979 access code is 726789#
Can you remember who was an A and B on Saturday…Let’s have the A’s call the B’s….Margie- I am calling you here - will you be on the call?
June 20th, 2008 at 11:24 am
HEY THERE!
The Green Team met today at NOON or our prescheduled call.
Margie, Kaye, Terri and Sheryl were present.
We set up a call tree:
First person calls the other.
Kaye calls Lisa and Paula
Terri Calls Pam
Margie calls Kelly
Sheryl calls Freddie
Next Meeting: Tuesday, 24th, at 9:00 P.M. Same Call in number as before.
WE NEED A LOCATION!
Terri and I are going to meet Jeff at 2:00 P.M on Friday - he is at the San Marco Theater next to Peterbrookes Choc - 300 people. Terri and I will go and ask the questions and look around. Anyone is welcome if you get this in time.
Everyone likes the logo and new INFINATE POSSIBILITIES Tag Line - GREAT JOB EVERYONE…this project is going to be a rocking GREEN Project!!!
BLOG LINK - 5 of you have not yet blogged - scroll down and hit the COMMENT button. This is where all the latest information will be kept - I am going to STOP emailing groups like this now - if we all check and post the blog, we will have the latest. HELP on this everyone pretty please. We are a leadership team, all being accountable for the development, implementation and results of the entire project. We will get exactly out of it what we put into it. Thank you.
Have a great weekend.
June 20th, 2008 at 7:51 pm
Sorry I missed the call… the San Marco theatre sounds great!! Love the green logo and I think we could find some talented person to make green ribbons shaped in the infinity sign for everyone to wear? What a powerful group of leaders, glad to be on board~
Talk to you all on tuesday… have a great weekend!
June 22nd, 2008 at 1:01 pm
Sponsorship Revenue Calculations:
To calculate estimated sponsorship revenues needed to net $10,000 profit for this project as requested by Sheryl Lynn, I still need the estimated costs for:
· Printing – tickets, flyers/posters, programs, etc.
· Promotional expenses (if any)
· Other out-of-pocket expenses (if any)
Speaking of printing, when printing tickets, we them numbered sequentially.
June 23rd, 2008 at 8:50 am
Bottom Line Up Top: $750 for use of the Atlantic Theatre. Theatre will seat 325-350 when the dance floor is removed (they will do that for us). Includes the whole package listed below.
· Use of the entire building – including the additional small theatre if we should so desire; the large lobby; the kitchen if so desired & the ice machine if we want to make soft beverages available; and of course the ample restroom facilities.
· Cleaning Fee
· Soundman (really free since Travis will do it – Jay can assist, too)
· Use of the Atlantic Beach Blvd. Road-Side Marquee
· Waiver of $1,000,000 event liability insurance
· Free parking
June 23rd, 2008 at 11:17 am
Happy MONDAY everybody!!
We are waiting for a tour time of the Atlantic Theatre ~ YEAH KAYE!!! Good job!!
I missed you on Friday, Sheryl, but we’ll wait for further word there, too. I like that venue, too. We might even get walk in traffic if we had tickets left!!
Nothing new on my end…UNF finally responded but I think they are way too high compared to the two theatres.
:~)
Teri
June 23rd, 2008 at 7:02 pm
Ok, we are set to meet the facility manager at the Atlantic Theatre at 12 Noon tomorrow, Tuesday June 24, to tour the facility. If anyone else wants to join Kaye & I, please do so!! Just let one of us know you are coming so we know to look for you. We’ll post our findings tomorrow afternoon!!!
June 23rd, 2008 at 11:13 pm
Ticket Sales
We will need to hit the ground running when tickets are available for us to sell. In the meanwhile, please make “save this date” announcements whenever you can.
June 24th, 2008 at 5:05 am
Hi Leadership Team
Rescheduling the conference call tonight, June 24th.
I know there are several people unavailble at 9:00 P.M. We really can’t wait another day, so let’s try to do it at 8:00 P.M instead. Do what you can to be on the call.
June 24th, 2008 - 8:00 P.M.
Conference Call: 218-936-7979 access code is 726789#
CALL TREE:
Kaye calls Lisa and Paula
Terri Calls Pam
Margie calls Kelly (Margie is out of town on a ship, so not sure she will be able to call Kelly, so I will)
Sheryl calls Freddie
June 24th, 2008 at 9:02 pm
Ok, I totally missed the call tonight. My cell phone died yesterday and I got a new one cheap off craigslist!! Yeah, great, except my whole world is now revolving around learning a new phone!! argh!!! So my alarm that I set for 7:45 clearly did NOT go off. My apologies to my team.
I’m sorry you aren’t feeling well, Sheryl. Get better!!! XOXOXO
Kaye & I toured the Atlantic Theatre. First impressions aren’t as good as a more cozy theatre such as san marco or the Ritz. However, the connections Kaye has there and all the PERKS we are being offered gives me GOOD vibes. We even got FREE coffee!!! I think refreshments are a MUST there. They are easy to buy and profitable!! (I used to do concessions at the ball park!!!) They can even bring snacks in the theatre as most of the seats have little tables in front of them. That’s one concern I have, is are those seats comfortable for 2 hours?!? Anyway, I don’t know that someone rattling a chip bag is good, but hopefully those that brought chip bags in will be so absorbed they forget to eat them!!!
The price is right, the PERKS are above and beyond…..the location is a hard one. Those are my thoughts so far.
XOXOX GO TEAM!!!
Teri
June 30th, 2008 at 4:11 pm
Hello all, we are back & I’m ready to hear what’s been going on. The Atlantic Theatre sounds good price wise/perk wise. I’m not familiar with Jax Beach so I’m trusting your opinions on that. I spoke briefly with Kelly & she’s working on her company sponsoring us. I hope we can do the conference call & will check back here to see if everyone is up for it. I look forward to talking to ya’ll.
June 30th, 2008 at 7:53 pm
Good evening, Team!!!
Please note we WILL have our Tuesday night EL conference call tomorrow night at 9:00pm. The call in number is 1-218-936-7979 and the PIN is 726789. Please utilize the call tree and make sure everyone is aware of the call. We have some important decisions to make and I will be looking forward to FULL participation from everyone on the team. Talk to you all tomorrow!!! ~life is good~
July 1st, 2008 at 8:10 pm
I can’t get through on the conference call number…I will keep trying, kinda frustrating! Please post an update. thanks!
July 1st, 2008 at 8:13 pm
I dialed in a few minutes late. Sorry to miss everyone. Please post update.
July 1st, 2008 at 11:00 pm
Good evening, everyone.
Had an emergency with my neighbor….called 911….but all is well now….so I wasn’t on the call. I did try about 9:15 just to see, but silence. So I apologize. However, I see that no one else was on either. (except Kaye) Not good.
Ok, peeps………what’s it gonna be? What we gonna do ………………..if we gonna run with the big dogs we gotta get off the porch, as they say.
July 1st, 2008 at 11:06 pm
Note: I see the posting time is an hour behind. It’s midnight….. :~)
I thought I would come back on and post some initial questions we need to have answers for.
1) Location. We need to decide QUICK.
2) Sponsorship amounts/details/etc (we need deposit money for the venue)
3) Ticket printing ~ who is doing this? We need to start selling ASAP
4) Speaker confirmations ~ Freddie and who else? Anyone ?
5) Advertising availabilities ~ where can we advertise for free?
6) Advance ticket sales online? Is this option available to us anywhere? How will people get the tickets once ordered?
July 2nd, 2008 at 7:20 am
I called in at 9:00 and waited until 9:06 and only got music.
Sheryl & I came up with an initial idea for sponsorship (info is in 1st posting). When I talked with Kelly the other night she said she will continue discussions with boss when we have location & more details.
I think picking the location is the highest priority & getting the deposit to them.
I think Kaye took on tickets. The problem I see with online ticket sales is that they would have to use a credit card & we don’t have the ability to process payments (unless TLAN does). Great idea though.
Should we plan another conference call? I’m available most evenings.
July 2nd, 2008 at 8:51 am
Hi Margie!!
Yes, I am available most evenings as well, so we could plan another call. The holiday is nearing, so please ~ everyone note what’s good for you.
July 2nd, 2008 at 8:53 am
I have asked Sheryl & Freddie if either one of them have a way for us to “borrow” to allow for online ticket sales.
July 2nd, 2008 at 11:08 am
YEAH!!! Sheryl says she can set up a store for us to use online and her best guestimate of cost would be $1 per $20 transaction. This would include her time/talent on setting this up for us, useage and mandatory credit card fees.
July 2nd, 2008 at 1:26 pm
Hey everyone,
Moving is done and now my life can resume back to normalcy…whatever that may be:) I apologize for not being on the conf calls, however I had been out of town for a week with Jay’s family and the whole moving fiasco tied up pretty much all of my time. However, Margie and I have have been communicating so we are on the same page as far as our sponsorship goes.
Also, if we would like to hold any meetings or breakfasts in the future, Bill offered us the WFG office here on Baymeadows. It’s down the street from Panera as well.
If it is possible to have a conf. call later this week I will be available anytime!
July 2nd, 2008 at 1:52 pm
I am Chair of the Ticket Sales Committee. If we are to sale 300+ in less than a month, everyone must be on board with sales.
I requested estimated figures for other expenses so that I could give everyone our Breakeven point, best, average, and worse case analysis as well as provide a good idea of the number of sponsorships needed to fill the gap from ticket sales in order to meet our stated financial objective. The spreadsheet is all set up just waiting for the necessary data.
I am at a critical juncture in building my business at this time and do not have a great deal of time to devote to extra activities. Are there enough willing hands to fill in all the gaps that are still open? To my knowledge these positions still need to be filled:
*Project manager
*Graphic designer to create flyers, posters and programs
*Person responsible for getting the printing done: tickets, flyers, posters, programs, etc.
*Person/committee for publicity/promotion/advertising
There may well be other gaps. These are just ones off the top of my head.
July 6th, 2008 at 7:57 pm
Good evening everybody and happy July 6th.
I see no further comments from anybody at this time…….???? Where is everyone? We WILL have a conference call again this Tuesday night at 9:00pm ~ same number same PIN.
We have some CRUCIAL decisions to make. We are 1 month away and haven’t signed the venue contract let alone sold one single ticket.
I would like feedback from the group.
July 7th, 2008 at 6:19 pm
Hey everyone,
I still do not have internet hooked up and this is the first time I have had time all day to use the internet for my personal use in the office. I can attend the conf call tomorrow at 9 however I will be joining a few minutes late, at I have my usual 7-9 Tuesday night meeting.
I am interested in the designing of posters etc. I do not have anything to elaborate on my computer, however I am artistic to a degree and am creative:) Look forward to tomorrow evening!
July 8th, 2008 at 8:51 pm
Ok, I am going to take notes from the CC tonight. So far, at 9:09pm we have myself, Margie & Kelly on.
Kelly gave an update to her piece as follows:
Tomorrow I (Kelly) is meeting with the owner of the brokership to discuss the details about the sponsorship. I am also going to check to see who she can find to help structure the graphics for the posters, etc. We would be trying to find local companies to help in that area in exchange for sponsorship/trade. Being the owner, he knows a lot of people and probably has contacts in this area. (graphics & printing people)
It all has to go through corporate, I just don’t know all the details in that area. He is really excited about being the title sponsor, I just don’t know to what extent. He knows I have this CC tonight and hopefully I can bring him more answers tomorrow.
When I was speaking with him before, he was thinking about purchasing 1-200 tickets but I am not sure. I wasn’t sure what we needed.
This is the guy that came to the TLAN luncheon that one day with me. (Bill)
Margie said he sounds like he’s going to be a big support and help to us and the project.
Kelly asked about the venue. We hadn’t decided yet as that really needs to be a group decision.
Kelly had a suggestion that maybe we raise the price to $25. We talked about that with the price comes the illusion of value. Don’t want it too cheap or too expensive.
The sale of concessions will assist with the revenue as well. It is a theatre atmosphere so snacks are allowed. just no alcohol.
Teri mentioned the time. We have less than a month. We have not a flier anywhere in the city….we haven’t even designed the flier yet!!
VIP decision: We really need to consider changing the date. I HATE the idea, because the 8-8-08 is SOOooo perfect!! But it’s just not feasible at this point. Even if we had fliers designed and printed within a week, that only give us 1-2 weeks lead time to the event and that’s not fair to the sponsors let alone giving time to get the tickets sales we need. We really really really need to think about this and decide on a new date.
Kelly suggested that we have daily/weekly deadlines and that everyone has to particpate 100% of their piece.
I noted that when you have a piece, you are responsible for making a decision on that piece. You can post for suggestions/voting on a subject but give it a deadline. You say “I am putting the graphic in for printing on this date, please give all suggestions before that time” And once that date has passed, that’s it. You are in charge of that piece, so make a decision and go with it. Waiting on the entire group will not work.
Kaye previously posted an initial list of responsibilities still needing to be covered. Kelly isn’t sure what project manager entails. I advised it’s like the top-dog or go-to person that everyone else reports to so there is one person that knows all the details going on from all the pieces. This person is basically in charge of the whole.
Kelly asked that EVERYONE please post a blog stating your position on things, what was your original assignment in the project. I mentioned that I didn’t remember who was supposed to be doing what.
Also, we ask that if life has taken you in a different direction than this to please just say so we’ll know. If you aren’t saying, we don’t know!!! We need to know!!! It’s OK to say you can’t anymore. But just SAY IT so we know. :~)
Top priorities:
Picking a new date
(re) Securing the venue for the new date
Completing the graphics
Printing fliers/tickets/etc
We will try to CC again later this week with the group. Watch the blog. :~)
Call ended 9:51pm
July 10th, 2008 at 8:30 am
* As for setting a new date, I would say no later than the first week in November. Of course the date needs to be coordinated with Freddie and the Theatre.
* If we want to get an ad in Natural Awakens for August, the date needs to be decided upon soon - I think he puts that issue to bed next week.
* Note: I have a booth at the Southern Women’s Show so will not be available at all during October 16-19 and for some days leading up to and after that.
* I’m fine with ticket price either way $20 or $25.
* Group decision re: venue. I say it is time to make an executive decision so we can move forward.
* Once a firm sponsor is secured, we need to pay the deposit to secure the venue and get tickets printed as first priorities. So we can start selling them asap.
* Whoever has the tickets printed needs to remember to have them number sequentially - otherwise we’ll never be able to keep track of them.
July 14th, 2008 at 7:12 pm
Good evening, Ladies!
Ok, the date needs to be changed. I need to hear from my team to see what your ideas are. How about the 3rd or 4th weekend in October? This gives us time to get underway and beat the holiday rush, too!
Once the date is picked, we can re-secure the venue and move forward. Deadlines are quickly approaching for certain advertising opportunities, so please do not delay.
Kelly ~ we are waiting on a status report from your meeting as well. Fill us in!
Where’s the team? Check in everyone, please!!!
Teri